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Employee Privacy Notice
Aviso de privacidad para empleados
Version 2026-11-draft-2 · effective 2026-11-04
What EnviroKleen Command collects about employees, why, who can see it, and how long we keep it.
Location at clock events only
Location notice · English
Command checks your location only when you clock in, start or end a break, or clock out, to confirm you’re at your work site. It does not track you at any other time. Your manager can see the location of each punch. Locations are deleted after 90 days.
Aviso de ubicación · Español
Command revisa su ubicación solo cuando marca su entrada, inicio o fin de descanso, o salida, para confirmar que está en su lugar de trabajo. No le rastrea en ningún otro momento. Su gerente puede ver la ubicación de cada registro. Las ubicaciones se borran después de 90 días.
Command never collects background location. If you deny location permission, you can still clock in; your manager reviews the punch instead.
What we collect
- Account details: name, email or mobile number, role and language preference.
- Employment record: job title, employment type, hire and termination dates, home site. Pay rate is stored separately and visible only to payroll and owners.
- Time records: clock-in, break and clock-out times, the site, and the location of each punch (deleted after 90 days).
- Work records: daily reports, inspections, work orders, training completions, check-ins and recognition that mention you.
- Safety records: incident reports. Medical details are encrypted, kept apart from other records, and visible only to HR & Safety and the owner.
- Text-message consent and opt-out status, if you choose to receive texts.
Why we use it
- To schedule work, record hours accurately and pay you correctly, including overtime.
- To run quality and safety programs and meet OSHA recordkeeping requirements.
- To send work messages you asked for. We never send marketing texts.
We do not use AI to make decisions about hiring, scheduling, discipline or pay.
Who can see it
- Your Area Manager and Lead see your schedule, punches (including punch location) and work records for their sites.
- Owners, Admins, Operations and HR & Safety see records for the whole company as their jobs require.
- Clients see only your first name and last initial, and only for sites they own. They never see pay, phone numbers, incidents or notes.
- Service providers that run the system (hosting, email, text messaging, payroll export) process data on our behalf under contract.
How long we keep it
- Punch locations: 90 days. Time records and timecards: 3 years.
- Employee records and pay rate: 3 years after employment ends.
- Injury and incident records: 5 years after the end of the year they occurred (OSHA).
- Your sign-in account: closed when employment ends and deleted 30 days later.
Your choices
You can ask HR for a copy of your records or to correct them from the Account page in Command. Some records must be kept for the periods above even if you ask us to delete them. Reply STOP to any text to stop texts.
Questions: privacy@envirokleen.net · EnviroKleen L.L.C., Salt Lake City, Utah